Job Information

Providence Specialty Scheduling Coordinator - Heart Clinic Gateway *Up To $1,500 Sign On Bonus* in Portland, Oregon


Providence is calling a Specialty Scheduling Coordinator - Heart Clinic Gateway (1.0 FTE, Days) to Oregon Clinic Bldg in NE Portland, OR

Schedule Details: 8:30am-5pm, Monday-Friday. No Weekends.

$1,500 Sign-on Bonus for eligible rehires and external candidates who meet all conditions for payment - this is in addition to the fantastic benefits and compensation package offered by Providence that begin on your first day of employment.

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

We are seeking a Specialty Scheduling Coordinator - Heart Clinic Gateway that will schedule office and hospital services for patients including scheduling appointments with external providers or ancillary departments to ensure coordinated care for patients.

In this position you will have the following responsibilities:

  • Coordinate the referral management process; which includes responding to provider referral calls, determining and relaying benefit information as it relates to referral processing

  • Obtain pre-certification/authorization from insurance companies, including extensions requested by physicians

  • Schedule and cordinates patient appointments and medical procedures with internal and external providers or ancillary departments/clinics as identified by provider with appropriate documentation

  • Operate multi-line telephone system; routes calls and responds to general inquiries

  • Verify patient registration and ensures all information is current and accurate

  • Provide excellent customer service and serves as point of contact to patients or visitors in person or by phone

  • Identify, communicates and implements opportunities to improve workflows

  • Manage work queues

  • With additional training

  • Greet incoming patients, obtains initial vital signs (Height, Weight, BP, Pulse, Respirations) and in accordance with predefined metrics

  • Document pertinent patient care information

  • Prepare rooms for new patients

  • Stocks room supplies and carts

  • Utilize and maintain supplies to minimize waste


Required qualifications for this position includes:

  • Two (2) years of working experience in a medical clinic, office setting or administrative setting

  • Extensive and excellent customer service experience

Preferred qualifications for this position includes:

  • Epic or other EMR

  • Specialty clinic experience

  • Working knowledge of CPT & ICD10 codes

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Clinical)

Location: Oregon-Portland

Req ID: 350799