Providence Oregon Jobs

Job Information

Providence Health & Services Scheduler and Timekeeper Coordinator in Portland, Oregon


Providence is calling a Scheduler and Timekeeper Coordinator - Emergency Services (0.9 FTE, Days) to Providence Portland Medical Center in Portland , OR

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

We are seeking a Scheduler and Timekeeper Coordinator - Emergency Services that will provide the following functions: 1) create nursing employee schedules, 2) enter staffing requests such as PTO, MDO, etc. 3) review changes in Kronos on a daily basis (reconciliation of timecards), 4) ensuring the appropriate Pay Code is entered for staff, and 5) approve unit timecards at the close of each Pay Period. All staff schedules will be entered as complete as possible before posting. Timecards will be reviewed for accuracy and edited if needed prior to approval at the close of each Pay Period. A paper copy of changes will be scanned to the appropriate department.

In this position you will have the following responsibilities:

  • Create a monthly schedule for each nursing unit

  • Review and edit, as appropriate and in line with PHS policy and procedures, of individual timecards is an ongoing, daily task

  • Reconcile all timecard exceptions such as missed punches, late punches, early punches, etc.

  • Process approved schedule changes in Kronos as part of recaonciliation/approval process

  • Create Kronos reports of approved schedules for completeness to ensure the unit is/are at 'Core Schedule'

  • Report and schedule will be forwarded to managers if/when requested

  • Maintain the confidentiality of all staffing/employee information

  • Cross training among department staff is required, each staff member will have a primary and secondary role with regard to scheduling/timekeeping for specific nursing division and/or units

  • Demonstrate flexibility with own schedule to provide optimum coverage for the position and the department

  • Develop a thorough knowledge of PSH policies and procedures as well as contractual agreements

  • Utilize good communication skills over the phone and in person at all times

  • Answer the phone promptly and deals with issues and problems in a timely manner

  • Respond with tact and diplomacy in stressful situations and to the demands from the nursing units

  • Report verbally or in writing any unusual staffing circumstances to the Manager

  • Assist in facilitating daily staffing for nursing units. This may require communication with the Regional Staffing Office


Required qualifications for this position include:

  • Two (2) years of Experience working with Kronos or other comparable electronic timekeeping/attendance system

Preferred qualifications for this position include:

  • One (1) year of Staffing/scheduling experience

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Coordinator

Location: Oregon-Portland

Req ID: 319278