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Providence Health & Services Regional Executive Team Coordinator in Portland, Oregon


Providence is calling a Regional Executive Team Coordinator (1.0 FTE, Days) to the Providence Office Park in Portland, OR

We are seeking a Regional Executive Team Coordinator that will be responsible for organizing daily/weekly/monthly work, projects deadlines and deliverables to facilitate goal achievement for their assigned executive. Drawing on excellent written and verbal skills as well as expert-level technical skills in MS Word, Excel, Powerpoint and other office software tools, delivers high quality presentations and reports with minimal direction. Facilitates MS Teams meetings and seminars and provides technical support as needed. Expertly synthesizes meeting and other data to determine next steps and follow ups and acts as "project manager" to ensure follow through with minimal direction. Assumes responsibility for efficient calendar management and administrative functions to support assigned executives. Acts as part of a cohesive and flexible team to support the entire C-suite for the Oregon region.

In this position you will have the following responsibilities:

  • Partner closely with executive to ensure effective time management and calendar management; looking 30-60-90 days out proactively

  • Attend executive meetings as requested and prepares succinct notes and distributes outlining decisions, actions and follow-ups to attendees

  • Proactively prepare exec for meetings and assists with timely follow-through of deliverables and deadlines; coordinates with other leaders as needed to accomplish

  • Manage/coordinate multiple executive projects concurrently, as needed

  • Prepare complex presentations and reports with minimal guidance, using MS Power Point, Excel, Adobe, Illustrator, Photoshop or other office software as needed

  • Create and maintain MS Teams sites (or equivalent) as needed to manage projects

  • Expertly plan, coordinate and host virtual meetings and seminars, acts as technical expert in virtual meeting set-up, technical troubleshooting and management


Required qualifications for this position includes:

  • Required Bachelor’s Degree -OR- four (4) years of related experience

  • One (1) year of Project coordination or management

Preferred qualifications for this position include:

  • Experience working within a team and with a diverse population

  • Two years customer service experience with at least one year of that in a healthcare clinical setting

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Project & Program Management (Non-Clinical)

Location: Oregon-Portland

Req ID: 267254