Providence Oregon Jobs

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Providence Health & Services Office Staff Supervisor - Heart Clinic in Portland, Oregon


Providence is calling an Office Staff Supervisor - Heart Clinic Gateway (1.0 FTE, Days) to Oregon Clinic Bldg in Portland , OR.

We are seeking a Office Supervisor - Heart Clinic Gateway that will develop and mentor non-clinical staff. Ensures that all non-clinical services are provided in a timely and accurate manner which is sensitive to the patient's physical, psychological, and spiritual needs. Removes barriers and promotes excellent patient care.

In this position you will have the following responsibilities:

  • Supervise all aspects of daily non-clinical operations (i.e., appointments, patient flow, medical records, and registration/reception) within the clinic, which may include appointments, patient flow, patient scheduling, registration/reception, medical records, and/or billing operations

  • Assign non-clinical duties to staff

  • Develop and implements the daily work schedule. Provides back-up staffing, as needed

  • Participate in all components of staff hiring (interview, selection, hiring, on-boarding, orientation, training) and supervises non-clinical staff

  • Provide performance evaluations, staff development, and motivation for non-clinical staff

  • Counsel non-clinical employees on performance. As needed by policy, documents, delivers and implements corrective action

  • Occupational Medicine Only: Train new employees on Systoc EMR. Acts as the primary contract for Systoc EMR system

  • Occupational Medicine Only: Support Patient Centered Medical Home teams, removing barriers and promoting excellent patient care


Required qualifications for this position includes:

  • High School -OR- GED

  • Two (2) years experience in a progressive leadership role in a clinic setting

Preferred qualifications for this position includes:

  • College level healthcare management course work

  • Experience with Windows and Excel-based software

  • Supervisory experience

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Clinical Lead Supervisor/Manager

Location: Oregon-Portland

Req ID: 291768