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Providence Medical Staff Specialist in Portland, Oregon


Providence is calling a Medical Staff Specialist to the Quality Management and Medical Staff Services Team (1.0 FTE, Days) at the Groth Building in Portland, OR

We are seeking a Medical Staff Specialist that will provide support for the Oregon Region Medical Staff Services and Professional Staff Organization functions and responsibilities at the direction of the Manager-Medical Staff. The Medical Staff Specialist is responsible for organizing and completing various job duties and components to support the Credentialing and Medical Staff Coordinators including administrative budgeting and scheduling responsibilities.

In this position you will have the following responsibilities:

  • Contribute to the effective functioning of the department by providing administrative assistance, not limited to filing, faxing, scanning, and SharePoint management

  • Perform various administrative assignments and clerical duties in support of regional committee preparation

  • Participate in professional staff budgeting processes, which may include annual Professional Staff dues, leadership stipends, contract processing, and quarterly ED call reconciliation for stipend payments

  • Participate in the organization of specialty Emergency call contracting with providers and provider groups, which may include processes for scheduling and electronically posting schedules for most of the Oregon Region

  • Participate in the on-boarding process, which may include electronic health record provisions/access

  • Accurately respond to request for verification of hospital affiliations

  • Participate in the process for continual monitoring and updating of expiring documentation required for Professional Staff membership and privileges

  • Coordinate the annual review of Allied Health Professional Evaluations to ensure maintenance of competency and requirements for each practitioner

  • Enter, update, and maintain computerized information of Professional Staff members and Allied Health Practitioners for Oregon Region

  • Assist in the preparation of Annual Professional Staff Leadership Retreats and Training


Required qualifications for this position includes:

  • High School Diploma -OR- GED

  • Two (2) years of Related experience, including computerized functions and working knowledge of medical terminology

  • Experience with office procedures and the use of Microsoft Office Suite

  • Demonstrated experience in professional communication with all levels of the ministries and regional offices

Preferred qualifications for this position include:

  • Associate's Degree

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 271547