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Providence Health & Services Grants and Finance Specialist - Medical Research in Portland, Oregon


Providence is calling a Grants and Finance Specialist - Medical Research (1.0 FTE, Days) to Providence Portland Medical Center in Portland, OR

Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.

We are seeking a Grants and Finance Specialist - Medical Research that will serve as the primary day-to-day liaison with research departments in integrating and coordinating all grant submittals and research contract research finance for the Earle A. Chiles Research Institute (EACRI) and the programs and services of Providence Cancer Institute. The Operations Coordinator-Grants and Finance is responsible for performing pre- and post-award duties for grants and contracts. The position is also responsible for monitoring industry-sponsored clinical trial budgets and contracts to ensure prompt reconciliation of deficits.

In this position you will have the following responsibilities:

  • Work with Principal Investigators (PIs) to prepare grant proposals for submission to funding agencies. Interprets sponsor guidelines and requirements

  • Prepare initial budgets based on information from multiple sources

  • Prepare and review other application materials and documents (face page, bio-sketches, resources, checklist, other support, et al.) required by funding agency to ensure appropriate content and format

  • Prepare both paper and electronic grant applications with utmost accuracy

  • Work with PIs to ensure annual reports and other non-financial related reports are completed as required by funding agencies

  • Monitor monthly expenditures for grant and contract accounts and ensures compliance with approved budget and sponsor guidelines

  • Submit invoices as outlined by the sponsor and tracks receipt of funds.

  • Monitor monthly departmental expenditures by account, verifies figures, tabulates budgetary data and checks for accuracy

  • Communicate to individual PI's their monthly account expenses versus budget.

  • Review negotiated clinical trial budgets/contracts to establish financial monitoring plan for the duration of each industry-sponsored study

  • Perform monthly review of industry-sponsored clinical trials following established monitoring plans and works with Regional Research staff and the Administrative Director of Clinical Research to resolve any discrepancies/deficits


Required qualifications for this position includes:

  • Bachelor's Degree in Business Administration with major courses in Accounting, Finance, or a related field -OR- equivalent education/experience

  • Three (3) years of Grant/contract coordination experience with responsibility for monitoring the use of grant funds

  • Experience in a research institution in the areas of both clinical and basic science.

  • Knowledge and demonstrated success of grant application and project management

  • Organizational skills to manage information collection across multiple faculty members from different laboratories

  • Excellent, professional writing and communications skills

  • Business-like, excellent interpersonal skills in dealing with personnel at all levels

  • Excellent customer service skills

  • Computer Skills in word processing, graphics, and database including Microsoft Office (Word, Excel, Access, PowerPoint), Adobe Acrobat

Preferred qualifications for this position include:

  • Experience with clinical trial accounting and/or working in a research setting

  • Experience working with Cayuse

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Foundation

Location: Oregon-Portland

Req ID: 300169