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Providence Health & Services Executive Administrative Assistant in Portland, Oregon


Providence is calling an Executive Administrative Assistant (0.8 FTE, Days) to the Program Development Women and Children department at Providence St. Vincent Medical Office Building in Portland, OR.

Are you someone who is savvy with Microsoft office, enjoys a lot of complex calendar scheduling, setting up complex meetings, taking very detailed minutes and can manage 2 very busy executive's schedules? Do you consider yourself an innovative individual, who can create more efficient processes? If you said yes, then we are looking for you!

The schedule for this is Monday-Thursday 8am-5pm.

In this position, you will:

  • Perform full and complex administrative and secretarial functions of a highly responsible and confidential nature to high-level executives.

  • Perform independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to interface with high level of internal and external contacts requiring considerable discretion and initiative.

  • Utilize considerable judgement and initiative to determine the approach or action to take in non-routine situations.


Required qualifications for this position include:

  • 2 years of college or business school training -or- equivalent experience

  • 5 years spent in a position equal to executive or administrative secretary to include advanced computer skills and working knowledge of a variety of software programs and communication vehicles

  • Public relations or customer service based experience

  • Evidence of written and oral communication skills

  • Ability to deal with highly sensitive and confidential matters

Preferred qualifications for this position include:

  • Bachelor's degree

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Part-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 224229