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Providence Health & Services Administrator - CORE in Portland, Oregon


Providence is calling a Administrator Core - Center for Outcomes Research and Education (1.0 FTE, Days) to Building A Portland in Portland, OR

We are seeking a Administrator Core - Center for Outcomes Research and Education that will support the Director by providing administrative oversight for the Center for Outcomes Research and Education (CORE). The Administrator establishes and maintains the operational plan for CORE, and maintains accountability for budget management, contract administration, compliance, process improvement, and workplace policy development. The Administrator oversees the development of systems for recruitment, hiring, training, and developing CORE staff. The Administrator provides mentorship to key operational leaders to develop their skills in organizational management and health policy research. The Administrator supports the PHS population health mission by overseeing the development of implementation plans for CORE-PHS joint initiatives, and maintains strategic partnerships with other research and health care entities on behalf of Providence.

In this position you will have the following responsibilities:

  • Financial Oversight:

  • Support the Director in managing a total budget of approximately $2 million per year, much of it raised by the Director and supporting scientists via competitive scientific grants

  • Oversee the development of forecasting tools and resources for tracking estimated staffing and supply needs

  • Operational Leadership:

  • Provide overall operational leadership for department

  • Oversee the development of process improvement and quality assurance standards and initiatives

  • Oversee the development of workflows and systems to organize the work of the CORE team

  • Oversee the development of staff recruitment, hiring, onboarding, training, performance management, and development policies

  • Regulatory and Compliance Oversight:

  • Be accountable for the development of contract scope of work and budget

  • Be accountable for execution on all funded grants and contracts

  • Be accountable for departmental compliance with PHS policies, state and local policies, and regulations stipulated by funders

  • Staff Leadership:

  • Support the Director in oversight of a department of approximately 30 FTE, with 3 direct reports and approximately 15 reporting one level below

  • Direct reports include key operational managers

  • Mentor key operational staff to improve their organizational management skills

  • Fundraising Support:

  • Support the Director in development of scientific agenda and an aligned fundraising plan

  • Track fundraising plan and provides budgeting, grant writing, and account management support for all fundraising efforts

  • Strategic Planning:

  • Establish CORE's overall operational agenda, participates in CORE's strategic planning process and is accountable for accomplishing associated operational goals and objectives

  • Executive Consulting:

  • Support Providence's system strategic plan by acting as a partner to key PHS leaders at the regional and system level, connecting CORE's expertise and capacity to larger PHS transformation efforts and informing organizational strategy

  • External Partnerships:

  • Connect Providence to key external community partners in the areas of research, public health, and health care transformation


Required qualifications for this position includes:

  • Bachelor's Degree in Social Sciences, Humanities, Business, Finance, Communications, -OR- a related field

  • Five (5) years of Experience in administration, operations, project management, or communications

  • Five (5) years of Experience in a field related to health care, public policy, or social services

  • Strong and demonstrated track record of success with project management, team management, and/or process improvement

  • Strong and demonstrated track record of success in budget development and management, contracting, and regulatory compliance

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Non-Clinical Lead/Supervisor/Manager

Location: Oregon-Portland

Req ID: 286557