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Providence Health & Services Administrative Scheduling Coordinator - Heart Clinic in Portland, Oregon


Providence is calling a Administrative Scheduling Coordinator (1.0 FTE, Days) to Providence Heart Clinic located at Mother Joseph Plaza Portland in Portland, OR.

This position will require working at both our Westside and Eastside Heart Clinics. Tentatively 3 days a week on the Westside and 2 days a week on the Eastside.

We are seeking a Administrative Scheduling Coordinator who will work closely with the physicians and management. Create and manage physician call schedules and calendars. Perform general administrative duties for management and providers.

In this position you will have the following responsibilities:

  • Provide first tier support of clinical application software and interfaces.

  • Consistently provide a high level of customer support and service.

  • Managing complex schedule for providers and advance practice providers (APP) ensuring appropriate coverage at all locations according to clinic protocols.

  • Understanding template implication and decisions made by providing accurate and timely feedback.

  • Provide administrative assistant support to the providers and advance practice providers, including calendar management, coordinating interviews and various meetings, etc.

  • Maintain and coordinate Medical Directors' and other administrative calendars and schedules.

  • Maintain records on physician continuing medical education days (CME), paid time off (PTO), Curriculum Vitae's (CV's), etc.

  • Timekeeper for cardiovascular providers and advance practice providers, ensuring accurate recording of hours, PTO, CME, etc.

  • Support Management team with projects as assigned.

  • Interact positively and professionally with providers.

  • Assist Medical Director with assigned projects.

  • Statistical tracking.


Required qualifications for this position include:

  • Highschool Diploma or equivalent

  • 4 years experience in healthcare/ambulatory environment

  • Extensive experience with Microsoft Office Suite

Preferred qualifications for this position include:

  • University or Business school studies

  • Project support experience

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 246915