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Providence Administrative Assistant 3 - Nursing Administration in Portland, Oregon

Description:

Providence is calling a Administrative Assistant 3 - Nursing Service Administration (1.0 FTE, Days) to Providence Saint Vincent Medical Center in Portland , OR

We are seeking a Administrative Assistant 3 - Nursing Service Administration that will provide administrative support functions for the Providence St. Vincent Medical Center.

This position requires a high level of technical skills, clerical skills, creativity, problem solving and troubleshooting, strong organizational skills, professionalism and autonomy. It requires expert knowledge of administrative practices, procedures, protocols, policies and procedures. In this position, the administrative assistant will have greater authority and responsibility, high degree of exercising independent and sound judgment, decision-making and strong interpersonal skills. Incumbents use considerable judgment and initiative to determine the approach or action to take in non-routine situations. In addition, requires a high level of tact and integrity due to the level and number of contacts, both internal and external and the constant exposure to highly confidential information.

In this position you will have the following responsibilities:

  • Provide full and complex administrative support of a highly responsible and confidential nature to Nursing Administration

  • Maintain confidentiality in all information related to patients, medical staff, employees, and as appropriate, other information

  • Demonstrate positive interpersonal relations and team orientation in dealing with visitors to the office, fellow employees, supervisors and other PHS employees, so that productivity and positive employee relations are maximized

  • Demonstrate high level of tact and good judgment in responding to requests

  • Coordinate high-level administrative aspects of the office

  • Work independently and functions with minimum direction and supervision

  • Assure the accountability of the Foundation's efforts by maintaining accurate current files and records, in this effort, the administrative support member keeps account files up to date with the necessary supporting documentation

  • Be in extensive understanding of computer word processing, the ability to create spread sheets

  • Assist in organizing meetings and small special events, which includes drafting meeting notices, planning, scheduling, mailings and RSVPS

  • Take responsibility in preparation of materials and follow-up

  • Administrative Assistant conducts a substantial amount of personal contact with trustees, major donors, and community leaders

  • Attention to detail, good judgment, discretion and confidentiality are vital

  • Prepare minutes for board and advisory meetings

  • Recruit, train and supervise volunteers to help carryout office-related projects

  • Prepare daily deposits and works with internal accountant on questions and requests

Qualifications:

Required qualifications for this position includes:

  • Coursework/Training: Two (2) years of college or business school training -OR- equivalent education/experience

  • Five (5) years of work experience preferably in health care industry, including a position equal to executive or administrative support member

  • Experience in data entry, data processing

  • Advanced computer skills and working knowledge of a variety of software programs and communication 'vehicles' including web based formats

  • Evidence of written and oral communication skills is required and ability to deal with highly sensitive and confidential matters

Preferred qualifications for this position include:

  • Experience in public relations or customer service business

  • Experience in project managment and conference cooridination

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

http://www.providenceiscalling.jobs/rewards-benefits/

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Compliance

Location: Oregon-Portland

Req ID: 285015

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