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Providence Executive Administrative Assistant in Hood River, Oregon


Providence is calling a Executive Administrative Assistant - General Administration (1.0 FTE, Days) to Providence Hood River Memorial Hospital in Hood River, OR

We are seeking a Executive Administrative Assistant - General Administration that will perform full and complex administrative and secretarial functions of a highly responsible and confidential nature to the higher-level executives. Positions in this category perform independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to interface with high level of internal and external contacts requiring considerable discretion and initiative. Incumbents use considerable judgment and initiative to determine the approach or action to take in non-routine situations.

In this position you will have the following responsibilities:

  • Provide full and complex administrative and secretarial functions of a highly responsible and confidential nature to the Vice Presidents, Chief Executive, Operations Administrator, Regional Director, or Assistant Administrator

  • Coordinate high-level administrative aspects of the office

  • Possibly do research background material and collect data for reports, speeches, and correspondence

  • Ability to work independently and function with minimum direction and supervision

  • Demonstrate high level of tact and integrity due to the level and number of internal and external contacts, and the constant exposure to highly confidential information

  • May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, human resources, facilities, and operations

  • Maintain and coordinate executive(s) calendar, schedule, travel arrangements

  • Possibly coordinate and review the work of subordinate clerical employees

  • Compose correspondence requiring knowledge of executive(s) views, philosophy, and some understanding of technical matters

  • Arrange for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitation

  • Interact positively and professionally with a wide variety of internal and external customers, exercising good judgment and discretion often in difficult or crisis situations

  • Take and transcribe dictation as appropriate


Required qualifications for this position includes:

  • Coursework/Training: Two (2) years of college or business school training -OR- equivalent education/experience

  • Five (5) years In a position equal to executive or administrative secretary to include advanced computer skills and working knowledge of a variety of software programs and communication vehicle

  • Public relations or customer service-based experience

  • Evidence of written and oral communication skills

  • Ability to deal with highly sensitive and confidential matters

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Hood River

Req ID: 280613