Providence Health & Services Security Administrative Assistant 2 in Portland, Oregon


Providence is calling a Security Administrative Assistant 2 to Providence Office Park in Portland, OR.

Do you consider yourself to be organized and task oriented? Do you enjoy wearing many hats and take pleasure knowing people can rely on you? Do you value working within a fun team that wants to see you thrive in your career? If yes, then let us tell you a little more about this role…

This is an administrative assistant position for someone who is resourceful, comfortable with ambiguity and change, has the ability to multitask, possesses confidence, and is a self-starter. You should be a critical, independent thinker who is always proactive, someone who manages tasks well ahead of time. If you join the Regional Security Services team, you’ll be part of an incredibly hard working and fun team responsible for delivering exceptional security to the hundreds of locations and countless number of caregivers, patients, and visitors across the Oregon and SW Washington region.

In this position, you will:

  • Perform advanced level administrative duties as well as various special projects supporting the director and multiple managers in Regional Security Services.

  • Support and manage the access control and photo ID badging program ensuring the physical security of critical locations across the region. In this role you will be responsible for adding and assigning access levels, printing and encoding cards, responding to access requests, and supporting other locations as needed.

  • Manage purchasing and logistics for assigned areas including completing and processing purchase requests, serve as liaison between vendors and internal stakeholders, making travel arrangements, and managing purchase card reconciliation for multiple managers.

  • Support the parking programs at assigned locations including data entry for vehicle registration, parking enforcement, carpool and parking assignments, Tri-Met passes, and DMV checks.


Required qualifications for this position include:

  • High school diploma or equivalent

  • Valid driver's license with good driving record

  • 2 years of administrative or secretarial support work experience

  • Advanced secretarial and word processing training or equivalent knowledge obtained through experience

  • Proficient using PC with Microsoft office applications including Word, Outlook, and Excel

Preferred qualifications for this position include:

  • Business School or college level courses in business

  • Training and/or experience managing access control systesm

  • Training and/or experience using photo ID badging systems and printers

About Providence in Oregon

As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.

The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressing people by name, providing the duration of estimated wait times and updating frequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,

"Providence will provide the best care and service to every person, every time."

Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As people of Providence, we reveal God's love for all, especially the poor and vulnerable, through our compassionate service.

About Us

Providence Health & Services is the third largest not-for-profit health system in the United States. Providence employs more than 82,000 caregivers (employees) across a five-state area; AK, WA, MT, OR, and CA. Our facilities include 34 hospitals, 600 physician clinics, senior services, supportive housing and other health and educational services. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Oregon-Portland

Req ID: 156089